MS Access 2003: Create a New Pass-through Query This MSAccess tutorial explains how to create a pass-through query in Access 2003 (with screenshots and step-by-step instructions). How to Create a New Pass-through Query Now that you've set up your ODBC connection, you can begin to setup your pass-through query. To do this, create a new Query. When the New Query window appears, select Design View.
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When the Show Table window appears, click on the Close button. You should now have a blank query that looks like the one below.
MS Access 2003: Link Query to ODBC This MSAccess tutorial explains how to link a pass-through query to an ODBC connection in Access 2003 (with screenshots and step-by-step instructions). Link the Query to the ODBC connection Now, it's time to link the query to the ODBC connection that you configured at the beginning of this tutorial. To do this, under the View menu, select Properties.
When the Query Properties window appears, click on the property called 'ODBC Connect Str'. A button with 3 dots to the right of the property should appear. Click on this button. When the 'Select Data Source' window appears, highlight your ODBC connection that you configured at the beginning of this tutorial. Then click on the OK button.
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Applies To: Access 2010 By default, Access 2010 and Access 2007 create databases in the.accdb file format, which is generally referred to as the Access 2007 file format. This format supports newer features such as multivalued fields, data macros, and publishing to Access Services. You can convert databases that were created in Microsoft Office Access 2003, Access 2002, Access 2000, or Access 97 to the.accdb file format. Keep in mind, however, that a database in the.accdb file format cannot be opened or linked to by using versions of Access earlier than Access 2007. In addition, the.accdb format does not support replication or user-level security.
If you need to share your database with people who use Access 2003 or earlier, or if you need to use replication or user-level security, you must use the.mdb file format. Note: Even though they share the same file format, some new features of Access 2010 cannot be used in Access 2007. For more information, see the section. In this article Convert an Access 2000 or Access 2002 - 2003 database to the.accdb format To convert an Access 2000 or Access 2002 - 2003 database (.mdb) to the.accdb file format, you must first open the database by using Access 2007 or Access 2010, and then save it in the.accdb file format. On the File tab, click Open. In the Open dialog box, select and open the Access 2000 or Access 2002 - 2003 database (.mdb) that you want to convert. Note: If the Database Enhancement dialog box appears, the database is using a file format that is earlier than Access 2000.
To continue, see the section. On the File tab, click Save & Publish, and then, under Database File Types click Access Database (.accdb). Click Save As.
If any database objects are open when you click Save As, Access prompts you to close them prior to creating the copy. Click Yes to make Access close the objects, or click No to cancel the entire process. If needed, Access will also prompt you to save any changes. In the Save As dialog box, type a file name in the File name box, and then click Save.
Access creates the copy of the database, and then opens the copy. Access automatically closes the original database. Convert an Access 97 database to the.accdb format Use the following procedure to convert an Access 97 database (.mdb) to the new file format (.accdb).
In Access 2010, on the File tab, click Open. In the Open dialog box, select and open the Access 97 (.mdb) database that you want to convert.
In the Database Enhancement dialog box, click Yes. Access creates a copy of the database in the.accdb file format and automatically closes the original database. Note:聽You cannot use the resulting.accdb file in versions of Access earlier than Access 2007. Use Access 2007 to open a database that was created or modified in Access 2010 Because Access 2010 and Access 2007 use the same file format, you can use Access 2007 to open a database that was created in Access 2010 without first using the Save As command. However, Access 2010 includes some new features that require Access 2010 to run. Depending on the feature, one of the following behaviors might occur when you try to use the database in Access 2007:.
You cannot modify the object that uses the new feature. You cannot open the object that uses the new feature. You cannot open the database in Access 2007 at all. For a complete listing of the Access 2010 features that can cause compatibility problems with Access 2007, see the article.
This article may contain URLs that were valid when originally published, but now link to sites or pages that no longer exist. To maintain the flow of the article, we've left these URLs in the text, but disabled the links. Peter Vogel The new XML features in Access 2003 aren't just an interesting enhancement鈥攖hey have the potential to redefine the role of Access in Office applications. Peter Vogel explains.
The ability to export data from Access into XML has been part of the Access developer's toolkit for some years now, either as a feature in ADO or as part of the Access object model. With Access 2003, the latest versions of these XML features, coupled with the XML support in the other Office applications, offer the potential to make Access and Jet the repository for all Office data. There's one fly in the ointment: Fully exploiting these opportunities requires using XSLT, an issue I'll discuss at the end of this article (see the sidebar 'The Role of XSLT' for an introduction to XSLT). In the meantime, I'm going to show you what's possible with the XML features in Access 2003 in the hopes that you'll get so excited that the 'need for XSLT' won't stop you from following up on these opportunities.
I'll begin with the Access 2003 XML features that don't require you to learn yet another programming language. Before I begin, let me pose a question: If XML documents are so important that all the Office applications can be saved as XML, where are you going to store your XML documents? One answer, of course, is to store your XML documents in Access databases in a memo field (after all, an XML document is just a big string). Unfortunately, data stored in a memo field is a single unanalyzable blob. However, if you could dismantle XML documents into database records or assemble database data into XML documents鈥攚ell, that would be useful. Bear that in mind as we proceed. XML in the user interfaceI won't review the existing XML functionality in Access (for that, see my article in the August 2000 issue of Smart Access, 'XML in Access 2002').
In fact, the first thing that struck me about the new Access 2003 XML features is how much of the new functionality seems to be the logical extension of features introduced in the previous version of Access. One example is the ability to export XML components to an XML file. If you select File Export and, in the following dialog, set the Export As Type option to XML, the same 'Export to XML' dialog comes up as it did in previous versions of Access. However, when you select the More Options button, you get a new dialog (shown in ). The new dialog not only shows the item selected for export (in this case, the Employees table) but also any related tables. You can choose to select to export these related tables鈥攁nd any tables related to those tables, and any tables related to them, and so on.
In, I've drilled down to get the Order records for each employee and the Order Detail records for those Orders. In addition, as the figure shows, the Order header records are related to Customer records as 'Lookup Data.' A pause for some definitions: A 'related table' is a table that's on the 'many side' of a one-to-many relationship with the selected table; 'Lookup Data' refers to tables on the 'one side' of a one-to-many relationship with the selected table. Clicking on the OK button causes all the records in the selected tables to be exported (not just the related records in the selected tables). You can't, however, from the user interface export a set of unrelated tables to the same XML file. When importing XML data, the dialog box in the current version of Access implies that you should be able to import several tables at once鈥攂ut you can't.
In Access 2003, the new dialog provides a list of all of the tables in the file (see ). You can't, however, choose to select to import only some of the tables. There are more useful XML features in the Access 2003 user interface. When exporting from an open datasheet (either a query or a table), the options shown in the upper right hand corner of the dialog in become available.
You can choose, for instance, to export only the current record rather than all the records displayed in the datasheet. If you've applied a sort or filter to the datasheet, you can chose to export only the filtered data. You can also choose to have the data written to the XML file in the same order as the datasheet is currently sorted. Exporting from codeThe most exciting (at least, exciting to me) new feature in exporting data, compared to previous versions of Access, is the ability to include additional tables in the export file.
From your code you have more flexibility than you do from the Access user interface since you can export any set of tables that you want. This facility is handled through a new parameter that's been added to the Application object's ExportXML method. This new, final parameter accepts an AdditionalData object that you can use to specify the additional tables to include in the export.
Using the AdditionalData object is easy: Create the object, use its Add method to add table names to the object, and then pass the object to the ExportXML method. In this example, the ExportXML method is exporting the Employees table along with the Order Details and Orders table: Dim adOtherTables As AdditionalData Set adOtherTables = Application.CreateAdditionalData adOtherTables.add 'Order Details' adOtherTables.add 'Orders' Application.ExportXML acExportTable, 'Employees'c: sample.xml', adOtherTables Other new features for the ExportXML method include the ability to specify a Where clause in the second last parameter of the ExportXML function to control which records are exported. You can also now export the results of SQL Server objects that return data (for instance, functions and stored procedures) by using the right option in the ExportXML's first parameter. When exporting table structure information, you can choose to omit the primary key and index information. The ImportXML option is unchanged from the last version of Access. Importing non-Access dataYou're not limited to importing only XML files that are created by Access; you can import any XML file.
For instance, I tried importing this simple XML document into Access: 1234 4 Axyz 5 The result was the Access table shown in. However, while that import was a success, it's a qualified success. The data in the id and type attributes didn't make it into the table, for instance. You may be even less happy with the results from importing more complex XML documents.
Table 1 shows an Excel spreadsheet that seems like a likely candidate to be imported into Access. Shows the import dialog that results from importing that Excel 2003 spreadsheet (after the spreadsheet was saved as XML). The results, after being imported into an Access table called 'Cell,' are shown in Table 2. Not quite the same as the data looked in Excel. Importing Word documents fares no better, even when the Word document consists of nothing but tables.
An Excel table. Customer Quantity Product Susan 400 A123Y Joe 200 B456Y Table 2. The imported table in Access. Data Customer Quantity Product Susan 400 A123Y Joe 200 B456Y The results aren't much better exporting Access data into complex XML formats. For instance, after exporting the Employees and related tables into an XML file, I tried opening the resulting file in Excel. The results can be seen in.
Each Access table appears in the Excel spreadsheet, laid out horizontally (that is, columns B through G are from the Employees table, columns H through Q are from the Orders table, and so on). Column A holds the 'generated' attribute from the dataroot element. The import formatWhile Access can import files in a variety of formats (as shown by my Salesorder XML file), the process works best when the XML document being imported is in the format that Access expects. You can preview this format by exporting some XML data and opening the resulting file in Notepad.
The XML format used by and expected by Access is relatively straightforward. The opening lines in the file don't vary much from one instance to another. The first line is the xml declaration element; the second line is an element called dataroot. The dataroot element defines two namespaces (which I'll ignore for this article). The dataroot element includes two optional attributes: the location of a Schema file that describes the XML elements, and the date that the file was generated. Here's a typical example: The dataroot element encloses all the elements in the Access XML file. Within the dataroot element, each exported table is represented by an element that consists of just the name of the table.
Within these table elements, there's a separate element for each field in the record. This example shows a record from the Employees table followed by a record from the Customer table: 1 Davolio Nancy WOLZA Wolski Zajazd The problem in importing is to convert data into this format; in exporting, to convert the data into the format that the other application requires.
Fortunately, there's a tool designed specifically for converting one XML format to another: XSLT. In the rest of this section, I'll show an XSLT stylesheet for converting from Excel XML to the Access format. If you aren't interested in the details of this XSLT stylesheet, skip to the start of the next section where I'll show you how to use XSLT from Access 2003. In this example, I'll convert the Excel spreadsheet in Table 1 into a useful table in Access. The table will be called Customer and will contain fields called CustomerId, Quantity, and ProductId.